Business Letter

BUSINESS LETTER

 

Tips:

1.      Keep it short and simple

2.      Use active verbs.

3.      Use Dear Sir or Madam: (if you don’t know the name of the person you are writing the letter to)

4.      Use Dear Mr. Mrs. Miss or Ms: (if you know who you are writing to, and have a formal relationship)

5.      In the end, use Yours faithfully, (if you don’t know the name of the person you are writing the letter to)

6.      Use Yours sincerely, (if you know who you are writing to, and have a formal relationship)

7.      For more information, see textbook page: 33

Short example below:

Business Letter Format

Contact Information (Your contact information)

Your Name

Your Address

Your City, State, Zip Code

Date

Contact Information (The person or company you are writing to)

Name

Title

Company

Address

City, State, Zip Code

Salutation

Dear Mr./Ms. Last Name: (Use a formal salutation not a first name)

Body of Business Letter

When writing a business letter, keep your letter simple and targeted, so the purpose of your letter is clear. Single space your letter and leave a space between each paragraph.

The first paragraph of your business letter should provide an introduction to why you are writing.

Then, in the following paragraphs provide more information and specific details about your request. Explain why you are writing so it's easy for the reader to understand what you are asking.

The last paragraph of your letter should reiterate the reason you are writing and thank the reader for reviewing your request.

Respectfully yours,

Gary Lin